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18 E-mail Environment Settings
E-mail Overview
The machine can send and receive e-mails.
The following services and features are available using e-mail:
•E-mail
•Store & Send Link
•Print E-mail
• E-mail Notification (Consumable Status)
• Job Completion Notice
E-mail
Scanned documents can be converted into electronic form and transmitted via e-mail.
Store & Send Link
The machine can convert a document, scanned by a user authenticated by the machine into
electronic form, store it in the hard disk, and send a URL that indicates the location of the
document.
Print E-mail
You can send and transfer e-mails with files attached from computers. File formats that can
be attached to the e-mails are TIFF, PDF, JPEG (JFIF), and XPS.
The message body of e-mail is processed according to the settings in [Incoming E-mail Print
Options] of Dell Printer Configuration Web Tool.
Note • XPS stands for XML Paper Specification.
E-mail Notification (Consumable Status)
The machine can notify the status information such as consumable status, parts status, and
paper tray status that is set in [E-mail Notification for Machine Status] of Dell Printer
Configuration Web Tool to a specified recipient. By receiving the statuses of consumables
periodically, you can properly determine when to replace the toner and drum cartridges.
It is recommended that you register the address of the system administrator or a shared
address as the recipient of the e-mail.
Job Completion Notice
The following methods can be used to notify the completion of the jobs. Register the address
of the network administrator or a shared address as necessary.
• Notify the Completion of Jobs by E-mail
When a computer submitted a print job or a Direct Fax job to the machine, its completion
can be notified by e-mail. For more information, refer to the help of the print driver.
• Notify Job Completion by E-mail
You can receive the result of the jobs performed by e-mail. For more information, refer to
"Notify Job Completion by E-mail" (P.308).
• E-mail Notification
You can receive an e-mail notification when a file is saved in a folder or a job flow ends.
For more information, refer to "E-mail Notification" (P.389).
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