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E-mail ColorQube™ 9201/9202/9203
13-8 System Administrator Guide
Note
Internet Fax users should ensure that the Internet Fax field is NOT set to “No Mappings Available” in
the drop down menu. This setting will prevent the LDAP Address Book appearing on the Internet Fax
screen at the device. Select [Mail] as the Internet Fax setting.
18. When you have finished making your selections click on the [Apply] button.
At the Device
19. Select the [E-mail] button, then touch [OK].
20. Touch [Address Book].
21. Enter a name using the keyboard touch screen, for example: lastname, firstname.
22. Touch [Search]. The Search Results Screen will appear. Select the required name from the list (if there is
more than one match).
23. Touch the [To]: button to select the name as a recipient for your e-mail.
24. Touch [Close]. The e-mail address will appear in the Address List.
25. Place a document to e-mail in the document handler and press the green start button.
26. Verify that the recipient received the scanned document in his/her e-mail inbox.
Configuring the 'From' Address
For 'From' address configuration refer to the E-mail Settings screen within Internet Services. For instructions
review the Configure General E-Mail Settings section earlier in this document.
You have completed the steps to configure a company address book via LDAP.
Addressing - Public Address Book
If you do not have an LDAP server to provide access to a corporate address list, the device will accept a Public
Address Book file that contains a list of user names and associated e-mail addresses. This file must be in a
CSV (Comma Separated Values) format for the device to be able to read the file contents. The device can
have access to both an LDAP server and a public address book. If both are configured the user will be
presented with the choice to use either address book to select e-mail recipients.
The majority of word processing or spreadsheet packages will allow you to create a CSV file. A selection of E-
mail applications will also allow you to export a list of users in the CSV file format. There are also several
conversion packages available on the web.
Public Address Book
The Internet Services Public Address Book screen allows you to upload a list of names and e-mail addresses
which can be accessed via the Public Address Book at the device.
The Public Address Book consists of a text file a CSV (Comma Separated Values) format. The majority of
word processing or spreadsheet packages will allow you to create a CSV file. A selection of E-mail
applications will also allow you to export a list of users in the CSV file format. There are also several
conversion packages available on the web.
The E-mail or Internet Fax services must be enabled at the device to access the Public Address Book.