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Chapter 7 - Meet Me per Conferences and Meeting Rooms
7-14
Meeting Rooms
A Meeting Room is a reservation set to Meet Me Per Conference.The
conference is saved on the MCU in passive mode, without using any of the
system resources. When the first participant dials into the conference, the
conference is automatically activated. Other participants may join the
conference by dialing in. If dial-out participants are also defined for the
conference, the system automatically dials out to these participants the
moment the conference is activated. The operator or conference initiator may
lock the conference to additional dial-in participants at any time.
The Meeting Room is set by default to Allow Undefined Parties and a 2 hour
duration. It is generally intended as a dial-in conference and can have any of
the available conference attributes. It is recommended to define it as an Auto
Terminate conference. You can select the number of times the Meeting Room
may be activated. The Meeting Room remains in sleep mode (passive) in
between activations.
The dial-in numbers allocated to the Meeting Room can be automatically
allocated by the MCU based on the dial-in numbers allocated to the MCU by
the carrier and defined in the ISDN Network Services. Alternately, they can
be allocated manually in the service section, as described for the Meet Me Per
Conference mode. In the same way, the H.323 Network Service prefix can be
automatically or manually assigned to the Meeting Room. For details see
“Defining Conference Dial In Numbers” on page 7-6.
For details about creating connections to a Meeting Room by means of an
Entry Queue, see “Defining a New Entry Queue” on page 8-7.
An IVR-enabled Meeting Room can be configured to start only when the
chairperson connects to the Meeting Room. In that case, participants
connecting to the Meeting Room conference prior to the chairperson’s
connection are placed on hold, hear background music (when available) and
see the Welcome video slide (in video Meeting Room conferences). If the
chairperson does not connect in a predefined time period the conference is
automatically terminated. The time period (default is 20 minutes) is defined
in the “system.cfg”: Greet and Guide/IVR section by the
LEADER_WAITING_TIME_OUT flag.
The conference is automatically terminated when the last participant quits the
conference (if Auto Termination is selected or in an IVR-enabled conference,
when the chairperson exits the conference), or manually by the operator, or
conference initiator. Once the conference is terminated, the MCU checks the