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Restricting Send Function
11-16
11
System Manager Settings
Access Number Management
You can set an access number for an address in the Address Book to restrict
access to that address, and this restricts other users who do not know the access
number from viewing and utilizing these special addresses.
1
Press (Additional Functions) ➞ [System Settings] ➞
[Restrict the Send Function] ➞ [Access Number
Management].
2
Select [On] or [Off] ➞ press [OK].
If Access Number Management is set to 'On', the Recall mode cannot be used.
Restricting New Addresses
This mode enables you to restrict users from adding new destinations (fax, e-mail,
I-fax, or file) to send to. The four types of new destinations can be restricted
independently. The destination types you set to 'On' are grayed out so that they
cannot be selected in [New Address] on the Send Basic Features screen. Setting
this mode with an address book password enables only the following to be specified
as destinations for the destination types in Restrict New Addresses set to 'On'.
• Destinations stored in the Address Book
• Destinations obtained via LDAP servers
• User Inboxes
• Destinations obtained by pressing one-touch buttons
• Destinations obtained by pressing favorites buttons
• E-mail addresses obtained by pressing [Send to Myself]
IMPORTANT
•
The following destinations cannot be edited if a destination type in Restrict New
Addresses is set to 'On':
- Destinations obtained via LDAP servers
- Destinations obtained by pressing favorites buttons
- E-mail addresses obtained by pressing [Send to Myself]
- Destinations of a job that is canceled because of transmission errors, or a job that is
waiting to be sent with the Delayed Send mode
•
If a destination type in Restrict New Addresses is set to 'On', all stored settings in the
Recall mode are erased, regardless of the destination type.